July 2, 2025


Why You Need to Track Your Care Costs – Month by Month, Year on Year



Knowing your current costs is essential to stay in control of those costs, set accurate fees and show that you are running a cost-effective business.


But understanding how those costs are changing over time is just as important. 


The best way to show how your costs have changed over time is to compare your monthly costs to the equivalent monthly costs last year.


Seeing what your fixed, staff and overall costs were, a couple of months ago in April, compared to what they were twelve months ago in April 2024, is a clear and powerful way of showing just how much your costs have increased.


Repeat this for the months throughout this fiscal year to build a full picture of your annual cost rises. 


It’s a powerful way to evidence your rising costs and help you justify the need for care fee increases. Even comparing and showing the difference between the April months alone will help your argument should you need to increase your fees.


If you aren’t currently doing this then we’re offering a free Care Cost Comparison tool, designed to clearly show how your costs have changed month by month. 


Download: Care Fee Cost Comparison Tool


So, what about your current costs.


If you’re not yet tracking your monthly costs in detail and controlling your spend, our Running Cost Calculator can help. 


It enables you to:


  • Record actual monthly costs
  • Set realistic monthly budgets
  • Stay in control of your spending
  • Build a clear, data-backed picture of your financial performance


In conversations with commissioners over recent months, one thing has become clear: the more detail you can show, the easier it is to have constructive discussions about fee levels. 


These tools will give you the evidence to help you do just that — demonstrating both the pressures you're facing and the steps you're taking to run an efficient, cost-effective service.


Try the Running Cost Calculator free for 30 days.


🛠️ Ready to take control? Use our free tools to track, evidence, and engage with confidence.


Why This Partnership Matters


Through our partnership with WMCA, we will provide members with:


  • Financial training to help managers and owners navigate rising costs.
  • Care-specific training, apprenticeships and diplomas to develop skilled, confident staff
  • Business support to ensure care businesses are strong enough to succeed in this demanding sector.


By working together, Quality of Care and WMCA will equip care providers with the tools and knowledge they need to survive and thrive in this extremely challenging sector. We are committed to supporting care businesses across the West Midlands, ensuring they remain financially stable and continue delivering the high-quality care their clients depend on.


If you're a WMCA member, we invite you to explore how we can benefit your business. Get in touch today to learn more!


To find out more:-


📧 support@qualityofcare.co.uk
🌐
www.qualityofcare.co.uk
📞
01902 297873



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